Proxima

Standardizing the event production pipeline for Industry Professionals

Proxima is the operational core for event collaboration. Streamline every detail, from concept to contract, eliminate the chaos, and reclaim over 10 hours on every event.

Core Event Production Capabilities

Everything you need to manage events from concept to contract. Streamline vendor coordination, track timelines, and handle contracts with precision and ease.

Create, negotiate, and sign contracts all in one place. Track versions, manage terms, and never lose track of an agreement again.
Centralize all vendor communication and coordination. Manage RFPs, track responses, and keep everyone aligned throughout the event lifecycle.
Visual timelines and project tracking keep your entire team on schedule. Set milestones, track progress, and never miss a critical deadline.

Seamless Collaboration & Workflow

Built for teams that need to move fast. Real-time collaboration, centralized documents, and budget tracking ensure nothing falls through the cracks.

Keep your entire team connected with real-time updates, shared workspaces, and instant notifications. Everyone stays in the loop, always.
Organize all event documents in one secure location. Version control, easy sharing, and quick access to everything your team needs.
Monitor expenses in real-time with detailed budget tracking. Set limits, track spending, and maintain financial control across all vendors and line items.

Everything You Need for Event Success

Stop juggling spreadsheets, emails, and disconnected tools. Proxima brings every aspect of event production into one streamlined platform designed for how you actually work.

Contract Management

Create, store, and track all your contracts in one place. Version control, e-signatures, and automated reminders keep negotiations smooth and organized.

Vendor Communication

Centralize all vendor interactions. Send RFPs, track responses, manage negotiations, and maintain clear communication channels with every supplier.

Timeline & Project Tracking

Visual timelines with milestones and dependencies. Track progress across all event phases and ensure nothing falls behind schedule.

Budget Management

Real-time budget tracking with detailed line items. Set limits, monitor spending, and get alerts before you go over budget.

Document Sharing

Secure document storage with version control. Share files instantly, collaborate in real-time, and keep everything organized and accessible.

Task & Checklist Management

Create detailed checklists and assign tasks to team members. Track completion, set deadlines, and ensure every detail is covered.

Trusted by Event Professionals

Join Industry Leaders Using Proxima

See why event planners, production managers, and venue coordinators choose Proxima to streamline their event production workflow.

Proxima saved us over 15 hours on our last major event. Having contracts, vendor communications, and timelines in one place eliminated the chaos completely.

Sarah Mitchell

Senior Event Planner at Premier Events

The vendor coordination features are game-changing. We went from managing 50+ email threads to having everything organized in one platform. It's a total game-changer.

Marcus Rodriguez

Production Manager at EventWorks

Budget tracking alone made this worth it. Real-time visibility into spending across all vendors prevented us from going over budget on three consecutive events.

David Chen

Venue Coordinator at Grand Hall

Our team collaboration improved dramatically. Everyone knows what's happening, when it's due, and who's responsible. No more confusion or missed deadlines.

Emily Thompson

Event Director at Creative Solutions

Document management was our biggest pain point. Proxima's version control and centralized storage means we never lose track of important files again.

James Anderson

Production Coordinator at Live Events Group

The timeline tracking is so intuitive. Being able to see all milestones and dependencies at a glance helps us catch potential issues weeks in advance.

Lisa Kumar

Lead Event Planner at Signature Events

Contract management used to be our nightmare. Now we can create, track, and sign contracts all in one place. It's streamlined our entire negotiation process.

Michael Torres

Operations Manager at Elite Productions

Task management with checklists keeps our entire team aligned. We've reduced mistakes and oversights by at least 80% since implementing Proxima.

Rachel Park

Event Coordinator at Dynamic Events

From concept to contract, Proxima covers everything. We've eliminated three different tools and consolidated everything into one platform that actually works for events.

Thomas Williams

Production Director at Metro Events

The time savings alone justify the platform. We're handling more events with the same team because we're not wasting hours searching through emails and spreadsheets.

Sophia Martinez

Senior Event Manager at Urban Events

Ready to transform your event production?

Join event professionals who are streamlining their workflow and reclaiming hours on every event. Sign up for early access to the beta and start eliminating the chaos today.